Our Health and Safety Policy 2020
In compliance with the
Health and Safety at Work etc Act 1974
This is the
Health and Safety Policy
Our statement of general Health and Safety Policy is: Responsibilities
1. Overall and final responsibility for Health and Safety (H&S) is that of David Barden Owner of 20 Media
2. Day-to-day responsibilities for ensuring this policy is put into practice is delegated to the Health & Safety Officer in attendance, or either the Film Director or Film Producer depending on which is present.
3. To ensure health and safety standards are maintained/improved a Health & Safety Officer will be nominated for each production.
4. All DFMC personnel, staff, contract employees, and volunteers have to:
- co-operate with the our Health and Safety Officers, Directors and Producers on
health and safety matters;
- not interfere with anything provided to safeguard their health and safety;
- take reasonable care of their own health and safety; and report all health and safety concerns to an appropriate person (as detailed in this policy statement).
Consultation with 20 Media personnel, employees and volunteers
Consultation on H&S with 20 Media personnel, employees and volunteers participating in a film shoot is provided by the Directors/Producers in advance of each film shoot.
All Volunteers must take reasonable care of themselves and all others who may be affected by their acts and omissions, and to comply with all policies and arrangements for safe working to enable Documentary Film Makers' Cooperative to discharge its legal duties with regard to health and safety.
Health and safety risks arising from our film activities
Risk assessments will be undertaken for all activities. The findings of the risk assessments relating to each film shoot will be reported to the Film Producer. Actions required to remove/control risks will be approved by the Health & Safety Officer who will be responsible for ensuring these are implemented and will check that the implemented actions have removed/reduced the risks. Assessments will be reviewed in every shoot location or when the work activity changes, whichever is soonest.
Safe plant and equipment
As most equipment is owned by the individual operating it, it will be his or her responsible for identifying all equipment/plant needing maintenance. This includes any hired equipment.
20 Media will check that new plant and equipment meets health and safety standards before it is purchased or hired. All results of such checks will be documented and filed.
All employees, members and volunteers must not interfere with, or misuse anything, any objects, structures or systems of work, provided by the Documentary Film Makers' Cooperative in the interests of health and safety.
Use of Cabling
- All cables used for any purpose in the course of filming must be made safe as they are laid and not at some later time.
- Cables should be laid in the gutter along edges or in the junction between a wall and the footway.
- Cables not on edges should be taped down to avoid the risk of tripping.
- Power may not be taken from any premises without prior permission from the owner or someone authorised by the owner to give such permission.
Ladders, scaffolds and mobile towers
- Only properly trained operatives are to move or use the equipment.
- Regular checks must be made to ensure the use, safety and stability of the equipment
when in use.
Use of Lighting
Only low heat LED lights will be used in all our productions unless stated prior to filming.
- Place chords out of walking areas if possible or tape them down so that people won’t trip on them.
- Keep lights away from entrances where they can get knocked over by a door opening.
i. All lights and lighting stands must be properly secure;
ii. Lighting stands placed on open footways must be attended at all times;
iii. Lights should not dazzle motorists or pedestrians; iv. Lights should not be shone towards residential or professional properties without the specific permission from residents, tenants or other people in the buildings.
The 20 Media Owner will be responsible for identifying all substances which need a Control of Substances Hazardous to Health (COSHH) Assessment in conjunction with the H&S Officer.
The 20 Media Owner will be responsible for ensuring all actions identified in the assessments are implemented.
The 20 Media Owner will be responsible for ensuring all relevant personnel and volunteers are informed about the COSHH assessments.
A check will be made that new substances can be used safely before they are purchased.
Assessments will be reviewed at each shoot location or when the work activity changes, whichever is soonest.
Information, instruction and supervision
All 20 Media personnel, members, subcontractors and volunteers and all other people significantly affected by DFMC film shoots are given a copy of this Health and Safety Policy.
Supervision of young workers/trainees will be arranged/undertaken/monitored by David Barden or Richard Barden or another Film Director or Producer appointed for the task, depending on who is present at the film shoot.
The Film Director or Film Producer is responsible for ensuring that volunteers working at
locations under the control of other volunteers are given relevant health and safety information.
Consequences of non compliance
Health and safety management should provide a very positive contribution to the overall efficient and effective management of the Documentary Film Makers' Cooperative. Non- compliance with this policy will therefore be viewed as a serious matter, ultimately subject to disciplinary procedures resulting in volunteers being excluded from any ongoing project.
Competency for tasks and training
There will be no formal induction training for volunteers, members or employees. However, where specific tasks are to be undertaken, the H&S Officer will provide specific instruction as to the potential risks involved and how to minimize these.
Training and H&S records will be kept. Relevant training will be identified, arranged and monitored.
Accidents, first aid and work-related ill health
The appointed person(s)/first aider will vary from location to location, but it will be the responsibility of the Film Producer or Film Director to ensure that a suitable person is appointed for each film shoot.
All accidents and cases of ill health are to be recorded in the accident book. The book is kept by the Film Producer or Film Director.
The Film Producer or Film Director is responsible for reporting accidents, diseases and dangerous occurrences to the enforcing authority (Health and Safety Executive (HSE) or your local authority depending upon where you are filming).
To check our filming conditions, and ensure our safe working practices are being followed, we will review each day’s shooting and the Health & Safety Officer is responsible for investigating accidents. This is then reported to the Producer.
The Film Director or Producer is responsible for acting on investigation findings to prevent a recurrence.
Emergency procedures – fire and evacuation
- Normal access for the emergency services should be maintained at all times.
- Escape routes are checked in each location.
- Emergency evacuation will be tested each location.
- Designated Fire Exits must be kept free of obstructions at all times during the course of the filming.
- The concealment of smoke sensors, call points and fire alarm panels and/or exit and emergency exit buttons shall not be permitted.
Forbidden on film location sites
- Swearing/offensive language
On behalf of 20 Media we, the undersigned, will oversee the implementation of the Health and Safety Policy and take all necessary steps to ensure it is adhered to.
Name: Richard Barden and David Barden
Position within 20 Media:
Founding Owner and Current Owner
20 Media - Registered Address 25 The Plat, Edenbridge, Kent, TN8 5BJ